Executive Assistant to the President & CEO

Job Title: Executive Assistant to the President & CEO
Location: Montréal
Employment Type: Full-time, Permanent
Work arrangement: Onsite

Who We Are

Altium Wealth Architecture is an independent, Montreal-based multi-family office offering wealth management, investment management, and a proprietary operating platform.

The firm serves a select group of high-net-worth clients across Québec and Canada, including entrepreneurs, executives, and their families, with a focus on preserving and growing wealth across generations. As the firm continues to grow, we remain committed to maintaining a high level of quality, discipline, and client service.

Altium is not affiliated with any bank, financial institution, or financial product, enabling it to operate with independence, objectivity, and full alignment with its clients.

Summary of the Role

We are seeking an exceptional Executive Assistant to the President & Chief Executive Officer to operate at the center of the firm’s execution, client experience, and day-to-day operations.

This is a high-impact, high-trust role suited for a refined and highly capable professional with strong judgment and a natural sense of client service. The ideal candidate is equally comfortable managing complexity and ensuring flawless execution as they are contributing to a thoughtful, highly personalized experience for a sophisticated clientele.

Acting as a true extension of the President & CEO and the firm, you will bring structure, clarity, and precision to priorities, while contributing to a seamless, consistent and elevated experience for clients, partners, and the team.

Executive Support to the President & CEO

  • Act as a trusted partner to the President & CEO, ensuring alignment of priorities, schedules, and strategic objectives
  • Manage a complex and evolving calendar with rigour, ensuring focus and preparedness for all engagements
  • Anticipate needs, manage follow-ups, and ensure disciplined execution of commitments, including highly confidential matters
  • Coordinate meetings, travel, and key activities with discretion and attention to detail
  • Prepare high-quality presentations, correspondence, and briefing materials
  • Support special projects and strategic initiatives

Business Coordination & Leadership Support

  • Provide support to senior team members including scheduling, travel coordination, and select client or team engagements
  • Act as the central point of coordination for meetings and projects, ensuring alignment, organization, and execution
  • Ensure all meetings are prepared, organized, and executed to a high standard
  • Contribute to a culture of performance, reliability, and follow-through through disciplined execution

Client Experience, Marketing & Events

  • Deliver a refined, highly personalized level of service to clients, prospects, and partners
  • Serve as a key point of contact, managing client inquiries, requests, and communications with responsiveness, professionalism, and discretion
  • Coordinate and manage client meetings, including scheduling, preparation, and follow-ups
  • Support relationship management efforts by fostering authentic, thoughtful, and lasting connections
  • Partner closely with Marketing to execute all events, activities, sponsorships and key initiatives
  • Lead the coordination and delivery of events, sponsorships, and key initiatives for clients, prospects, partners, and the internal team
  • Manage calendars, communications, invitations, logistics, and follow-ups
  • Track budgets and expenses to ensure alignment with approved plans

Team Experience, Culture & Office Management

  • Contribute to maintaining a consistent brand image and high standard of quality across all touchpoints
  • Support the development of a strong internal culture and elevated team experience
  • Organize team events and activities, and recognize key milestones
  • Contribute to onboarding and integration of new team members
  • Oversee the day-to-day functioning of the office, maintaining a professional, welcoming, and well-organized environment
  • Act as the primary point of contact with building management and external vendors
  • Proactively manage inventory, supplies, and corporate materials
  • Perform regular expense reconciliation, budget tracking and financial coordination

Qualifications & Experience

  • 10+ years of experience supporting senior executives, ideally within a client-facing or professional services environment
  • Proven ability to deliver high-end client service and manage relationships with a sophisticated and demanding clientele
  • Experience in event coordination, corporate hospitality, or high-end service environments is an asset
  • Strong organizational and time-management skills
  • Excellent communication skills, combined with a high level of professionalism and discretion
  • Proficiency in Microsoft Office Suite and modern collaboration tools
  • Full bilingual proficiency in French and English*, both written and verbal

*This role involves interaction with clients, partners and stakeholders operating nationally and globally. Bilingualism in French and English is therefore a requirement of this role. 

What We Offer

  • A professional and stimulating work environment
  • Close collaboration with senior leadership and direct exposure to key client relationships
  • Opportunities to contribute to strategic initiatives and a distinctive client experience
  • A learning- and performance-driven environment that supports continuous development
  • Competitive compensation and comprehensive benefits

Application Process

Please submit your resume along with a brief cover letter to [email protected] by April 24, 2026.

We are an equal opportunity employer and value diversity in our workplace.