Job Title: Executive Assistant to the President & CEO
Location: Montréal
Employment Type: Full-time, Permanent
Work arrangement: Onsite

Who We Are

Altium Wealth Architecture is an independent, Montreal-based multi-family office offering wealth management, investment management, and a proprietary operating platform.

The firm serves a select group of high-net-worth clients across Quebec and Canada, including entrepreneurs, executives, and their families, with a focus on preserving and growing wealth across generations. As the firm continues to grow, we remain committed to maintaining a high level of quality, discipline, and client service.

Altium is not affiliated with any bank, financial institution, or financial product, enabling it to operate with independence, objectivity, and full alignment with its clients.

Summary of the Role

We are seeking an exceptional Executive Assistant to the President & Chief Executive Officer to operate at the center of the firm’s execution, client experience, and day-to-day operations.

This is a high-impact role suited for a refined and highly capable professional who brings discipline, judgment, and a natural sense of service. The ideal candidate is equally comfortable managing complexity and ensuring flawless execution as they are contributing to a thoughtful, highly personalized experience for a sophisticated clientele.

Acting as a true extension of the CEO and the firm, you will bring structure, clarity, and precision to priorities, while contributing to a seamless and elevated experience for clients, partners, and the team.

Executive Support to the President & CEO

• Act as a trusted partner to the President & CEO, ensuring alignment of priorities, schedules, and strategic objectives
• Manage a complex and evolving calendar with precision, ensuring focus and preparedness for all engagements
• Anticipate needs, manage follow-ups, and ensure disciplined execution of commitments
• Prepare high-quality presentations, correspondence, and briefing materials

Business Coordination & Management Support

• Serve as the central point of coordination across meetings and activities, ensuring alignment, organization, and execution
• Provide support to senior team members including scheduling, travel coordination, and select client or team engagements
• Ensure all meetings are prepared, organized, and executed to a high standard
• Support special projects and strategic initiatives

Client Experience & Relationship Support

• Deliver a refined, highly personalized level of service to clients, prospects, and partners
• Act as a key point of contact, ensuring responsiveness, professionalism, and attention to detail
• Support relationship management efforts by fostering authentic, thoughtful, and lasting connections

Marketing & Events

• Partner closely with Marketing to execute all events, activities, sponsorships and key initiatives
• Lead the coordination and delivery of events, sponsorships, and key initiatives for clients, prospects, partners, and the internal team
• Manage calendars, communications, invitations, logistics, and follow-ups
• Track budgets and expenses to ensure alignment with approved plans

Team Experience & Culture

• Uphold and reinforce Altium’s brand through consistency, quality, and attention to detail across all touchpoints
• Contribute to a cohesive internal culture and elevated team experience
• Organize team events and activities, and recognize important team milestones
• Contribute to onboarding and integration of new team members

Office Management & Administration

• Oversee the day-to-day functioning of the office, ensuring a polished, welcoming, and well-organized environment
• Act as the primary liaison with building management and external vendors
• Oversee inventory, supplies, and corporate materials with a proactive approach
• Perform expense reconciliation and budget tracking

Qualifications & Experience

• 10+ years of experience supporting senior executives, ideally within a client-facing or professional services environment
• Proven ability to deliver high-touch client service and manage relationships with a sophisticated clientele
• Experience in corporate hospitality, event coordination or a high growth environment is a strong asset
• Excellent organizational and time-management skills, with the ability to manage multiple priorities seamlessly
• Polished communicator with a strong sense of professionalism and discretion
• Proficiency in Microsoft Office Suite and modern collaboration tools
• Fluent in both French and English, with exceptional written and verbal skills

*This position involves interaction with clients, partners and stakeholders operating nationally and globally. Bilingualism in both French and English is therefore a requirement of this role.

What We Offer

• A sophisticated, high-performance work environment
• Direct collaboration with senior leadership and exposure to key client relationships
• Opportunities to contribute to elevated client experiences and strategic initiatives
• A learning- and performance-driven environment that supports continuous development
• Competitive compensation and comprehensive benefits

Application Process

Please submit your resume and a brief cover letter to [email protected] by April 24, 2026.

We are an equal opportunity employer and value diversity in our workplace.